September 2009 Archives

We enjoying writing and submitting articles to EzineArticles.com.  Not only does it expand our marketing reach to folks who wouldn't otherwise find us, but it also sharpens our thoughts about what we do and how we do it.  It's a good exercise to distill all the technical jargon we surround ourselves with all day, and reformat it in such a way as to make it easy to understand and follow.

In fact, that's a big problem with suppliers and providers of IT services like us.  We get so wrapped up in operations that we sometimes can get off track in making sure our services are both efficient and user friendly.  If you can't understand what we're talking about, then we aren't doing our job very well.

So, if you have ever wanted to know how to send recorded messages, here's a convenient link to help you.  And when you're done reading the article, there is another link that comes right back at us and puts you right on our phone broadcasting page.  (Or, better you, you can even skip the article and just click on the phone broadcasting link above and learn all you want to know about how to send recorded message.

How to Send Recorded Phone Messages

The future is here and it's call FOIP (Fax Over Internet Protocol)!  In simple terms, it's call computer faxing.  There are some new and fascinating reports out that are projecting the computer based fax market will increase substantially from now until 2013.  In fact, 2009 will be a turning point in the fax industry because it will be the first year that digital FOIP (will outsell traditional faxing technology.

The Research and Markets group is not offering a comprehensive analysis that predicts "overall fax server revenues will show an increase of 10.5% CAGR (compound annual growth rate) to $470 million in 2013."  Moreover, the growth will not be in traditional fax services, but rather in FOIP technology.  The report states, "This growth will be primarily the result of the FOIP market, which will gain primacy in 2009 as the market sells $145 million in FOIP servers and just $130 million in conventional fax servers.  The quick rise by FOIP servers will be the result of the economic malaise, which will cause many enterprises and (VOIP) service providers to change to FOIP in order to cut costs."

So there you have it.  A trend that will basically render your old fax machine to the junk heap of  office technology.  Not only can you cut costs with computer faxing, but even better is that your desktop computer can be converted into a mini-FOIP fax server WITHOUT any hardware or software.  Amazing!  Give us a call today and let us show you how easy it is to jump on this bandwagon that will revolutionize the way you conduct business.  You won't know how you got along without it for so long.  

Tens of thousands of businesses and offices are switching to an Internet based phone system to save monthly charges.  It's called Voice over Internet Protocol (VOIP) and your local cable company is standing on its head to get you to sign up for their phone service.  That's fine, but one of the difficulties you might encounter is that your office fax machines won't work on a VOIP telephone network.  The fax machines run on an analog technology and VOIP is digital.  Two completely different worlds, that by and large, don't co-exist well.

But there is a solution!  New fax technology has made it possible for you to enjoy the low costs of VOIP, and enjoy the advantages of computer faxing at the same time.  You don't even need your old fax machine or fax lines anymore because you can do all your fax sending and receiving right from your desktop computer, or laptop.  In effect, your problems are really a blessing in disguise, because when you convert over to the new technology you'll be saving additional resources and money, not mention having your faxes automatically digitized for printing, storing and forwarding purposes.  

You can get a lot more technical information about why traditional fax machines don't work with VOIP connections, at this website:  http://www.soft-switch.org/foip.html

You can get more information on the many benefits of computer faxing at our website here:  http://www.orangepoint.net/computerfax.html

When you sign up for our computer fax service several "nice" things begin happening.  For starters, you can get some sleep at night because you'll know you'll never lose another fax again.  ALL of your inbound faxes are backed up on a secured website for 30 days to protect against any disasters such as computer crashes or outages, or heaven forbid, an entire office being wiped out by a fire or natural disaster.  Protecting your communications with this kind of backup is essential these days and should be a part of any business continuity plan your organization prepared.  However, it is one of the last things anyone thinks about.  Generally speaking, most offices are involved in some sort of computer backup program.  However, how is anyone going to replace the hard copy faxes they receive that are in physical filing cabinets, if there was a fire?  Now, you don't have to worry about such things.  First, you can get a full month of automatic backup included in your nominal fee, and second, once the faxes are digitized and sent to you email inbox, you can include those documents as part of your normal and routine computer backup (which hopefully is offsite.)  You can access your secured online account where the backup faxes are stored and log into at anytime to easily manage all of your faxes in one place.  You can monitor outgoing and incoming faxes -- you can even schedule faxes to be sent at times in the future.  Take a look at this new technology and join the new breed of business and organizational leaders who have taken their faxing to the next level.  Give us a call.  We'll look forward to helping you ever step of the way.

Amazingly, without the need for any new hardware or software, you can turn your desktop computer into a Virtual Fax machine.  Can you imagine not having to deal with extra phone lines, or ink or paper?  Better yet, you automatically receive your faxes on your email which can be picked up anywhere you have an online connection.  That's right -- the documents that folks are faxing you is instantly converted in the background into a PDF file which is attached to your email.  From their point of view, nothing changes.  They have no idea that what they are faxing you is being digitized and sent to your email in box.  It's all transparent.  If there are any changes they notice, it will be the fact that they will never get a busy signal when they transmit a message to you.  And as far as capacity is concerned, the service is unlimited.  You could receive a 1000 faxes a day, and you'll receive them all without a glitch.  Once you receive your virtual fax, you can do whatever you want with it -- you can print it out, store it on your harddrive, or forward it easily to other associates.  Why are millions of offices and organizations converting to a virtual fax environment?  Because using your computer to send faxes, or using your computer to receive faxes, is not only easy and cost effective, but also secure, efficient and environmentally friendly.

Sending and receiving faxes from your computer has a lot of different names.  Sometimes it's referred to as PC Faxing, Fax to Email or Fax2Mail.  For the purposes of our website, we call it Computer Fax, because that seems to us to be the most simple explanation and label.  Basically is turns your computer, or laptop or mobile device into a mini-fax server.  Amazingly, there is no hardware or software to buy because it is an online service that operates in the background on the Internet.  Today, there are millions of users from multinational corporations to at-home businesses that are taking advantage of this revolutionary technology that is transforming business communications.  Far from being dead, faxing is alive and well -- it's just taken on a different form.  Hard copy faxes are being replaced by digital faxes and they are becoming much easier to handle.

If you want more detailed information about the advantages of Computer Fax, click on the link or give us call at the number above.