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Electronic Business Invoice
and Statement Advantages

• Reduce overhead expenses by eliminating postage and paper cost.
• Provide customers with an easy and passive way to receive your invoices via transactional email and/or fax!
• Shorten your Accounts Receivable cycle and receive payment faster.
• No special equipment, software or training needed. We configure the system to suit your needs.
• A "greener" solution than mailings.
• Deliver any number of invoices per day automatically.
• Also works for order confirmations, purchase orders and other transactional statements.
• Delivery reports are proof of delivery to your customers, which you don't get with mailed statements.
• Outsourcing allows up to stay focused on the company's primary mission and saves staff time to devote to priority tasks.

Abbreviations and Terms

ACH:

Automated Clearing House

AP / AR:

Accounts Payable and Accounts Receivable

CSR:

Customer service representative

CSV:

Comma separated values (one of many formats to store computerized data. It is widely used and supported by almost all spreadsheets and database management systems)

DES:

Data Encryption Standard

EDI:

Electronic Data Interchange or Electronic Document Interchange

EIP:

Electronic invoicing and payment

EIPP:

Electronic payment and presentment

E-Invoicing:

Electronic invoicing (sending invoices electronically rather than using traditional paper and postage.)

ERP:

Enterprise resource planning (company-wide computerized information system designed to coordinate all the resources and activities needed to complete business processes such as order fulfillment or billing.)

IM:

Invoice management

IVR:

Interactive voice response (also known as an automated attendant for telephone applications.)

PDF:

Portable Document Format (a format invented by Adobe that can be used and read by nearly every computer hardware and operating system.)

SSL:

Secure Socket Layer (a security protocol on the Internet.)

Send Your Business Invoices
and Statements Electronically

• Reduce overhead costs.
• Shorten A/R cycle.
• No hardware or software purchases.

Electronic invoicing and e-statements are transforming office operations by enabling companies of all sizes to streamline and reduce expenses. What used to take days, now can be accomplished in hours or less. There are a variety of solutions available, but the best is usually the simplest and easiest to implement. For the vast majority of companies, simply emailing or faxing invoices is the preferred choice.

Electronic Statement Applications

• Business invoices
• Purchase orders
• Order confirmations
• Shipping manifests
• Proof of delivery
• Transaction statements
• Reservations
• Trade orders
• Banking statements
• Receipts
• Account statements

Electronic Invoicing Overview

During economic contractions, businesses are compelled to explore ways to cut costs and improve their systems more than ever before.

One of the fastest ways to trim costs is to eliminate postage and printing costs by sending business invoices and statements electronically -- otherwise known as electronic invoicing or e-invoicing.

Our transactional service enables businesses to automate the electronic delivery of computer-generated invoices, statements, confirmations and orders to individual recipients. Documents are detailed, personal and often time sensitive. That's why getting them to the right individuals, with the right information, at the right time is essential.

We have the technology and experience to provide the special handling that delivering transactional documents like electronic invoices requires. Our outsourced services will streamline your operations, alleviate burdens on your existing systems and provide you with the proof of every delivery in detailed reports.

By outsourcing electronic invoicing, you avoid substantial costs of implementing your own system and experience immediate savings with virtually no "pay back" time. Moreover, you can cut your current processing costs in half overnight and dramatically decrease the time it takes to collect outstanding receivables. With proper incentives, you can actually get paid before your customers previously received their invoices in the mail.

The beauty of electronic invoicing is that you can transact with hundreds or thousands of customers with data you already have in your system, since there is an excellent chance you already possess their fax numbers or email addresses. The conversion to electronic invoicing can also provide a tremendous convenience to customers who can have statements routed directly to the proper people without the need to sort mail.

Forget buying new hardware and software. We already have what you need.

Overall, outsourcing the electronic delivery of business invoices and other statements such as purchase orders or confirmations via email or fax, can provide tremendous advantages in helping to keep your enterprise focused on its primary mission while freeing up staff to concentrate on priority tasks.

What used to take weeks, will now take minutes. Schedule your statements to be delivered immediately or at precise times. The speed of electronic delivery improves turn around times and shortens the business cycle.

If you send more than 1,000 individual statements per month, we can help you slash expenses and improve productivity, without any upfront expenses. You start saving on Day 1!

How Electronic
Invoicing Works:

In consultation with you, we establish:

1. Your current file format. In almost all instances we can accept your data in its native file format, so no changes are required on your part.
2. The best way for you to transmit your data to us. Connections can be made using Web service, SMTP, or TCP/IP protocols.
3. The look and branding of your statement. We can create an electronic statement that looks identical to your current print form.

The process of delivering electronic statements:

1. You transmit your raw data to us.
2. We convert it into an electronic statement that will be faxed or emailed.
3. We deliver all your statements at the time you specify.
4. You receive a customized report detailing the delivery and which will serve as an audit trail.

Added Features and Benefits

Flexible Access

Connections can be made using virtually any transmission protocols including Web service, SMTP, TCP/IP, and other commonly used methods..

Security Protection

Our system can support SSL and high level data encryption standards, along with the use of IDs and passcodes, which can be changed often..

Huge Capacity

Our system can deliver thousands of electronic invoices and statements per hour..

Improved Customer Service

Electronic invoicing is not only provides a time and cost savings for you, but your client base benefits from it as well. Your customers will find it more convenient in processing their accounts payable..

Customized Reporting

Reports are automatically emailed to you at the conclusion of your deliveries. The report will contain very specific information, providing proof of delivery and an audit trail. For email, you can even see pie charts on deliverability and open rates. You can also indicate billing or reference codes to allocate costs by individual departments or for a specific job..

Transactional Statement Delivery

Invoices are just one application, but there are plenty of transactional statements that can easily be converted to electronic document delivery. You can automate statements such as invoices, order confirmations, purchase orders, and financial/bank notifications. Company logos, forms and disclaimers are stored on our system and populated with individual recipient data.