Results tagged “Fax Invoices” from Phone Broadcasting, Telephone Town Hall, Robo Calls, Computer Fax Blog

A number of companies both small and big are constantly looking for innovative ways to diminish the cost of administrative corporate overhead. An extremely viable way to save money and time is choosing automated electronic invoicing over paper invoices.  For the majority of companies, invoicing is a severe cost.

Recent studies indicate an average of outbound paper invoices can accumulate to double the cost of automated electronic invoicing.  The price of ink or paper is not the cause of the increase in average costs, but the wages of administrative personnel handling paper invoices, and the postage involved.

The creation of the paper invoice and checking whether or not it has been paid results in a plethora of time-consuming actions, ranging from archiving, printing, placing the invoice in an envelope, mailing, sending reminders, etc.  We're talking about an average of 25 minutes per invoice-inbound and outbound.

Thus, one can save time and money with automated invoicing, otherwise known as electronic billing.  Automated invoicing, or e-invoicing, can reduce the handling time inbound and outbound to three minutes.  The incredible gain of the time equals revenue of a couple of thousands of dollars for a small entity, and several millions of dollars for a big enterprise.  These simple facts alone can help a business determine how much money and time is saved with automated invoicing.  At OrangePoint.net we're here to show how, and why, this can be the solution you're looking for.

Most likely, your organization has invoicing software that you use to prepare bills you send to customers.  With our system, you can keep that software and instead of sending it to the printer to produce hard copy bills, you can just send it to us.

Once we get your data stream here at OrangePoint, we'll parse the variable information and properly place it on your electronic invoice -- either a fax or an email, to deliver to your client.  Now, we don't actually make a hard copy invoice to put it in a fax machine to send it.  Not even close.  Rather, we create it an electronic document and then fax that through our servers at the highest speed available with today's technology.

So, the easiest explanation of what we do is that we are an electronic document distribution service here at OrangePoint Communications.  The benefits are obvious:  We can improve your workflow, save human resources and postage, and send invoices dramatically faster to collect and recognize revenue sooner.

Why send out a 1000 or 10,000 hardcopy invoices and wait a week for your customers to get them in the mail?  The alternative is to fax or email all your invoices instantly and get your money a week earlier!  If you fax, your customers get a hard copy to file.  If you email, your customers can electronically file your invoice or print it out.  The choice is theirs.