When someone answers the phone and says hello, they expect an immediate response. So it's no surprise that folks may become a little startled when they hear a recording answering them. It takes them a split second to recognize that they are listening to a recording and not a live person. Moreover, as they make that mental adjustment, they will probably miss what you are saying in the first few seconds. That's why it's important to "ease" into the message to let folks adjust to what they are hearing. Rather than start your message by saying, "This is John Smith from ABC Organization" which they won't comprehend or remember anyway because it's too fast -- you can start by saying "I'm glad I was able to reach you. This is a recorded message from John Smith from ABC Organization, just calling to remind you that we have an important meeting next week." Your recipients will be less startled and find it a more comfortable approach and you'll also find it more effective as well, especially if you are leaving a message on an answering machine and don't want your name accidentally cut off while the recipient's recorder is starting.
What are the biggest advantages of the latest voice broadcasting technology? Two words: Fast and Cheap! I can hardly keep track of postage rates, but I think it costs 23 cents to send a post card these days. And then say it take 3 days to reach its destination. Not to mention buying the cards, the labels, and the time it takes to process.
But voice broadcasting is MUCH different. It's also known as voice blast, automated phone calls, robo calls, etc. For a fraction of the price, you can now send information to THOUSANDS of contacts simultaneously! Why spend days trying to reach people, when you can reach them all in minutes? And if they aren't home, the systems can automatically detect answering machines and leave messages for them to listen to at their convenience. For the right applications, sending pre-recorded messages over the phone is your fastest and least expensive way to get the word out!
